Spanish Vocabulary About the Office and Why It’s Important You Learn It

Learning Spanish for work is an amazing idea and it’ll bring many benefits for your career and your company or business!

There are many aspects of the Spanish language you can and should learn, like grammar, writing, vocabulary, listening, speaking… And in terms of vocabulary, there are thousands of words and jargon that are a must.

Don’t let this intimidate you. You can’t learn everything at once, so go step by step.

One of the main things we recommend you learn is Spanish for the office. After all, no matter the industry you work in, the office is an essential part of workers, no matter their job position.

Even if you work remotely, these kinds of words are commonly used at all jobs (even in other situations too). So you’ll still hear many of them in your daily life as a hardworking person.

So, here’s some Spanish vocabulary about the office and why it’s important to motivate you and help you in this language journey.

22 Spanish Words Related to the Office

Here are some general words in Spanish about the office. It’s important you learn these and practice them, because they’re very common. There’s no doubt that you’ll hear them or use them yourself when working in a Spanish speaking office or with Hispanic coworkers.

1. Office – Oficina
2. Work – Trabajo
3. Job – Trabajo
4. Boss – Jefe (masculine) / Jefa (feminine)
5. Founder – Fundador (masculine) / Fundadora (feminine)
6. Chief Executive Officer (CEO) – Presidente ejecutivo (CEO) (masculine) / Presidenta ejecutiva (feminine)
7. Licensed / Graduate / Mr. / Mrs. – Licenciado (masculine) / Licenciada (feminine) *
8. Secretary – Secretario (masculine) / Secretaria (feminine)
9. Assistant – Asistente
10. Building – Edificio
11. Coworkers – Compañeros de trabajo
12. Documents – Documentos
13. Photocopies / Copies – Fotocopias / Copias
14. File – Archivo
15. Boardroom – Sala de juntas
16. Recepción – Reception
17. Telephone – Teléfono
18. Break – Descanso
19. Meeting / Work meeting – Reunión / Junta de trabajo
20. File / Archive – Archivo
21. Work team – Equipo de trabajo
22. Workforce – Fuerza laboral / Personal

*In English, to talk in a formal and serious way about a boss or authority in the business world we often use MR. or Mrs., followed by the last name. Technically, the Spanish translation of that would be “señor” or “señora”. But in Spanish, when talking to or about an authority in work we often say “licenciado” or “licenciada”. Which is the academic title you get after graduating university. You could also use other titles, like “engineer” (ingeniero/ingeniera).

Office Furniture in Spanish

Here’s some furniture in Spanish that’s very common to find in offices.

As basic as these words may seem, you should know them if you’re learning Spanish for business. Because you’ll find these things in most offices. And if you’re going to work in a Hispanic workplace, you’ll eventually use these words, even for the most basic of phrases.

1. Desk – Escritorio
2. Chair – Silla
3. Computer – Computadora
4. Laptop – Laptop
5. Mouse – Ratón / Mouse
6. Keyboard – Teclado
7. Printer – Impresora
8. Copying machine – Fotocopiadora
9. Trash can – Bote de basura / Papelera
10. Shelves – Estanterías
11. Drawer – Cajón
12. Lockers – Taquillas / Lockers
13. Couch – Sillón
14. Carpet – Alfombra

28 Spanish Stationery Supplies for the Office

What’s another essential part of a workplace that we often overlook or don’t think of as part of an office? Stationery supplies!

We may think they’re not important, or that they’re part of a school, not a workplace. But think of your own office, there’s probably at least a few of these things.

Despite the digital world we currently live in, you can find stationery supplies in many offices, and they’re still used!

1. Pencil – Lápiz
2. Pen – Pluma
3. Marker – Rotulador / Plumón
4. Highlighter – Marcatextos
5. Eraser – Borrador / Goma
6. Sharpener – Sacapuntas
7. Scissors – Tijeras
8. Board – Pizarrón
9. Whiteboard – Pizarra blanca / Pizarrón blanco
10. Cork board – Tablero de corcho
11. Tape – Cinta adhesiva
12. Glue – Pegamento
13. Glue stick – Pegamento en barra
14. Stapler – Engrapadora
15. Staples – Grapas
16. Notebook – Libreta / Cuaderno
17. Paper sheets – Hojas de papel / Hojas
18. Sticky notes – Notas adhesiva
19. Folder – Carpetas / Folder
20. Binder – Carpeta
21. Clipboard – Portapapeles
22. Envelopes – Sobres
23. Correction fluid – Corrector líquido
24. Correction tape – Corrector en cinta
25. Paper clips – Clips / Sujetapapeles
26. Push pins – Tachuelas / Chinchetas
27. Desk organizer – Organizador de escritorio
28. Calendar – Calendario

12 Spanish Verbs to Use at the Office

Here are some verbs in Spanish that many people use on a constant basis when working.

That’s why you need to learn them. So you can communicate effectively in Spanish with coworkers and employees, as well as understand what they’re saying or asking you.

Whether you’re working in a Spanish-speaking country or just need Spanish for your work, these verbs will be helpful.

1. To work – Trabajar
2. To write – Escribir
3. To send – Enviar
4. To answer – Responder / Contestar
5. To ask – Preguntar
6. To direct – Dirigir
7. To lead – Liderar
8. To print – Imprimir
9. To execute – Ejecutar
10. To help – Ayudar
11. To manage – Administrar
12. To authorize – Autorizar

13 Spanish Phrases Using Vocabulary for the Office

It’s time for some practice. Learning the words above is not just about memorizing them. You need to practice how to use them in real life, so they really stick with you.

That’s why here are some phrases in Spanish for the office. You’ll notice that many of the Spanish words above are in these phrases, so you can practice them.

Once you’ve practiced these and feel ready, try to create your own phrases for the office using the vocabulary you learned today. The best of all is that these phrases are common in the workplace. You’ll probably end up using at least some in different situations at work.

1. Good morning, Mr. Martínez / Buen día, licenciado Martínez.
2. Mrs. Gómez’s office, this is her assistant Sonia, who do I have the pleasure of speaking with? / Oficina de la licenciada Gómez, habla su asistente Sonia, ¿con quién tengo el gusto?
3. Do you have a stapler I can borrow, please / ¿Tienes engrapadora que me prestes, por favor?
4. Can you print the documents on white paper sheets, please? / ¿Podrías imprimir los documentos en hojas de papel blanco, por favor?
5. Please leave the folders on my desk. / Por favor deja los folders en mi escritorio.
6. Our boss got new lockers for everyone at the office. / El jefe consiguió nuevas taquillas para todos en la oficina.
7. I need some push pins to hang the content calendar on the cork board. Do you have any? / Necesito unas tachuelas para colgar el calendario de contenido en el pizarrón de corcho. ¿Tienes?
8. Would you like to schedule a meeting with the founder of the company? / ¿Le gustaría agendar una reunión con el fundador de la compañía?
9. Can I have a minute of your time, please? I’d like to introduce you to the new Chief Executive Officer; she’s Giselle Dean. / ¿Me permites un minuto de tu tiempo, por favor? Me gustaría presentarte a la nueva presidenta ejecutiva, ella es Giselle Dean.
10. Nice to meet you, I will be your secretary. / Mucho gusto, yo seré su secretaria.
11. We need the boss to authorize the new project before start working on it. / Necesitamos que el jefe autorice el nuevo Proyecto antes de empezar a trabajar en él.
12. The printer got broken. / Se averió la impresora.
13. I left you a sticky note on top of your laptop with the telephone number of Mrs. Shepherd. / Te dejé una nota adhesiva sobre tu laptop con el número de teléfono de la licenciada Shepherd.

Start Your Way Towards Corporate Spanish Fluency with Us!

After learning and practicing over and over again this vocabulary, it’s time you and your employees advance on your language journey. You can read more blogs to learn new words and phrases in Spanish for business. But that’s not all you must do. Taking Spanish classes is the best way you’ll master the language.

With Fluency Corp corporate language training you and your workforce will improve your language skills until you reach fluency.

The best of all is that our classes are completely customized for the job and your needs. So maybe you need Spanish for doctors, engineers, architects…or maybe you want some specific training like improving your accent. We can help you with all of it!

Plus, through our Bellieu Method we also encourage all students to speak in their target language using what they’ve learned. This way, they’ll achieve language fluency!

So, if you want everyone at your office to speak a second language with ease, choose Fluency Corp. Just pick between our online or onsite lessons. Then, contact us for a free consultation!